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INTRODUCTION TO THE POLICY HANDBOOK
This Policy Handbook contains policies and guidelines that govern Clearview School Division No. 71. Current legislation divides legislated responsibility for education between the Province and local School Boards. As a legislative body, the local School Board functions as both a policy maker (local policies) and a monitor of policy implementation (Alberta Learning Policies). Both, Clearview School Division No. 71 and Alberta Learning Policies are available on the website www.clearview.ab.ca/Clearview_Policies
NOTE: For the past year we have been examining and changing our Policies. In some cased policies have been combined with others or deleted completely. That is why you will see numbers missing to the left. We have just removed that policy number rather than having a link to a blank page.
Clearview School Division No. 71 policies are categorized as follows:
Section Details
100 - Educational Philosophy Top
This section consists of statements which clarify the Principles supportive of the public school enterprise. The School Board is a legal entity - an autonomous body created by the legislature - intended to function in a democratic manner.
The philosophic commitments, viewed as an educational philosophy, serve to guide the Board in policy development, the administrative staff actions and the operational decisions of staff. The philosophy should be interpreted through goals and specific objectives, as documented in the Board's Three Year Plan in April each year. In turn these goals are assessed and reported to the public through the Board's Annual Report each November.
Section 100 |
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Guiding Principles |
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Deleted Sept. 23, 2009 -Clearview School Division #71 Description |
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Mission, Mandate, Vision and Belief Statements |
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Deleted Sept 23, 2009 - Education Plans and Reports - Jurisdiction |
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Site-Based Decision Making |
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Deleted - June 18, 2009 -Educational Plans and Reports - School -- Moved to Administrative Procedures |
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General Appeals |
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Safe and Caring Schools |
Associated Handbooks |
Site Based Decision Making |
200 - Board Governance and Operation Top
This section contains statements about the Board as a corporate body. It speaks to its own operations, its own procedures, its own practices, and its known conduct as a School Board.
This section goes beyond internal operations, its statements set forth guidelines concerning some of the Board's closest relationships, ie: with its senior administrative personnel. Matters related to policy development, dissemination and implementation are found here.
Section 200 |
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Guiding Principles |
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Board Meetings |
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Delegations |
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Minutes |
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Deleted Reporting Board Meeting Business |
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Teacher-Board Advisory Committee |
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Trustee Honorarium |
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Delegation of Authority |
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Policy Development |
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Deleted |
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Deleted |
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Role of the Board |
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Role of the Trustee |
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Trustee Code of Ethics |
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Role of the Board Chair |
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Role of the Vice Chair |
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Breaches by A Trustee |
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Committees of the Board |
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Board Work Plan |
300 - General Administration Top
This section includes those statements dealing with policy regarding school division and school management. The organization of the division is outlined. Also, included in this section reference is made to the Personnel Handbook which pertains to the position of the Chief Executive Officer - the Superintendent of Schools and all other staff employed in the Division.
Section 300 |
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Deleted Sept 23, 2009 - Guiding Principles |
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Organizational Chart |
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Personnel Handbook |
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School Calendar |
Associated Handbooks |
Personnel |
400 - Business Administration Top
This section contains policy statements concerning the finance and control aspects of the School Division. It should provide the guidelines for effective and efficient stewardship of public funds by the School Board and its administration. Policies pertaining to the budget and budget procedures as well as other related matters will be found in this section.
This section also includes those policies that speak to several non-instruction functions signifying important services and programs.
Section 400 |
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Guiding Principles |
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School Accounting Procedures |
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Purchasing Procedure |
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Tendering for Goods and Services |
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Cash in School Buildings |
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Petty Cash |
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Audits |
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Textbook Rental and Other Fees |
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Fund Raising |
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Charitable Donations |
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Disposal of Assets |
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Supporting Provincial Competition |
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Student Accident Insurance |
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Student Records |
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FOIP - Personnel Records |
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FOIP - Confidential Information |
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Records Retention |
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Copyright |
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Inventories |
Associated Handbooks |
Site Based Decision Making Manual |
This section deals with the transportation of students to and from school, extra curricular activities, etc. Policy statements in this section address the safe and efficient transportation of students in the Division.
Section 500 |
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Guiding Principles |
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Transportation Attendance Area |
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School Bus Pick-ups Within Town/Hamlet/Village Limits |
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Deleted January 15, 2009 - Grandview Sub-division Stettler Bus Service |
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Transportation Fees |
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Student Conduct on School Busses |
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Co-Curricular and Extra Curricular Programs |
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Bussing of Students for Bona Fide or School Sponsored Activities |
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Deleted - June 17/08 -Safe Grad |
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Community Use of School Buses |
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Extreme Weather Conditions |
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Accidents and Driving Offenses of Clearview Staff |
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Bus Route Calculation |
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Deleted June 17, 2008 - Video Surveillance - Buses |
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Pre-Kindergarten Busing |
Associated Handbooks |
Personnel |
This section is intended to cover facility management.
These are the policy statements that establish the guidelines necessary to facilitate good facility maintenance, usage and safety required to ensure safe and efficient environments for Clearview students.
Section 600 |
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Guiding Principles |
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Community Use of Division Owned Property |
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Use of the Performing Arts Centre |
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School Evacuation |
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Chemical and Hazardous Waste Management |
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Vandalism |
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Deleted Aug 9, 2007 - Building and Grounds Security |
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Disaster Plans |
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Smoke-Free Environment |
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School Closure |
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Deleted Aug 9, 2007 - Teacherage Rental to Non-Teachers |
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Deleted Aug 9, 2007 - Development of School Facilitie |
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Video Surveillance - Property |
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Pre-School Programs |
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Deleted Aug 9. 2007 - Building Specifications |
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Deleted Aug 9, 2007 - Capital Costs |
Associated Handbooks |
Personnel Facilities Manual |
Personnel policies are designed to assist employees in making constructive choices. Policies related to personnel recruitment, monitoring and supervision are found in this section.
Section 700 |
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Guiding Principles |
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Administrative Appointments |
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Teachers |
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Support Staff Appointments |
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Bus Driver Conditions of Service |
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Professional Teaching Staff |
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Job Sharing |
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Transfer of Staff |
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Substitute Teachers |
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Administrators Association |
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Temporary Administrative Arrangements |
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Staff Development Opportunities |
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Professional Staff Reduction |
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Reduction in School Bus Driver Work Force |
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Professional Staff Early Retirement Incentive |
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Employee Recognition |
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Deleted Feb 18, 2010 - Moved to Admin Procedures Bereavement / Illness Acknowledgement |
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Teacher Exchanges/Secondments |
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Staff Participation in Public Service/Political Activities |
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Harassment |
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Communicable Diseases |
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Professional Improvement Assistance |
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Deleted April 1, 2009 - Bursary Program - Combined with 722 |
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Employment Following Retirement |
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In progress |
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Personal Electronic Device Use - All Employees |
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Nepotism |
Associated Handbooks |
Personnel Bereavement Administrative: Roles - Evaluation |
This section deals with the heart of education - the student. The challenge in developing student policies needs to be cognizant of the collective needs and welfare of students, the individual needs of students, and the educational needs and welfare of society.
Section 800 |
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Right of Access to Education Programs |
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Deleted January 21, 2010 - (Combined with Policy 801) Grade One Admission |
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Student Attendance |
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Promotion and Retention of Students |
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Student Evaluation and Reporting |
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Reporting Student Progress |
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Deleted April 15, 2009 - Student Transfers - Moved to Administrative Procedures |
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Deleted April 15, 2009 - Graduation/Scholarships/Student Awards - Moved to Administrative Procedures |
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Deleted Sept 23, 2009 - Student Welfare |
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Student Safety |
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Student Health Services |
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Maintaining a Positive School Environment |
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Student Suspensions and Expulsions |
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Accidents to Students |
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Transporting Students Who are Ill or Injured |
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Illegal Substances |
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Inspections, Interrogations and Searches |
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Deleted April 15, 2009 - Interrogations of Students |
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Young Offenders Act |
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Appealing a School Decision |
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Student Services |
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Student Placement Appeals |
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Right of Access |
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Deleted Sept 23, 2009 - Performance Bonds |
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Adult Education |
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Safe Grad/Dry Grad |
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Foreign Students |
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Deleted Sept 23, 2009 - Student Government |
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Student Union Funds |
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Communicable Diseases |
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Student Records |
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Use of Personal Electronic Devices |
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Deleted Sept 23, 2009 - Publication of Exam Results |
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Service Dogs |
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Corporal Punishment |
Associated Handbooks |
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This section, probably one of the more important areas of concern to School Boards, deals with the total instruction program. It reflects the school's reason for being: to provide the best possible educational opportunity for our children.
Section 900 |
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Guiding Principles |
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Internet Access |
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Program Approval |
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Class Size/Staffing Guidelines |
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Early Childhood Services |
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Locally Developed Courses |
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Work Experience Program |
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Special Project Credits |
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Religious Education |
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Non-Discrimination |
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Human Sexuality |
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Career and Technology Studies |
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Registered Apprenticeship Program |
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Student Services |
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Guidance and Counseling Program |
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School Libraries |
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Outreach School |
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Home & Distance Learning |
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Hutterite Colony Education |
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Challenged Resources |
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Course Challenge |
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Co-Curricular and Extra Curricular Programs |
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Extended Field Trips |
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Controversial Issues |
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Gifted and Talented |
Associated Handbooks |
Special Education Handbook |
1000 - Community Relations Top
This section deals with relations with the general public, community organizations, and other public agencies (including other educational agencies and groups).
Section 1000 |
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Guiding Principles |
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Public Information Program |
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School Handbooks |
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School Councils |
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Umbrella Committee of School Councils - Roles & Responsibilities |
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Media Relations |
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Clearview Award of Merit |
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Relations With Community Organizations |
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Use of Division Owned Property |
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Sales Calls and Demonstrations |
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Public Complaints |
Associated Handbooks |
School Council Resource Manual Handbooks - Specific to each school |
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